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MILPER Message Number 11-115, Proponent AHRC-EPO-P

PROCESSING REQUESTS FOR HRC ISSUED ACTIVE COMPONENT ENLISTED ASSIGNMENT DELETION,
DEFERMENT, AND EARLY ARRIVAL (UPDATE) ...Issued: [14 Apr 11]...

1. THIS MILPER MESSAGE WILL EXPIRE NLT 13 ARPIL 2013.

2. GENERAL.

A. THIS MESSAGE SUPERSEDES MILPER MESSAGE 10-045 AND CONTAINS UPDATED GUIDANCE ON THE PROCESSING OF HRC
ISSUED ACTIVE COMPONENT ENLISTED ASSIGNMENT REQUESTS FOR DELETION, DEFERMENT, AND EARLY ARRIVAL.

B. THE GUIDANCE IN THIS MESSAGE IS EFFECTIVE IMMEDIATELY AND APPLIES TO ALL ACTIVE ARMY ENLISTED SOLDIERS IN
BOTH CONUS AND OCONUS COMMANDS UNLESS SPECIFICALLY STATED OTHERWISE.

3. ASSIGNMENT DELETION, DEFERMENT, AND EARLY ARRIVAL ACTIONS. REQUESTS FOR DELETION, DEFERMENT, OR EARLY
ARRIVAL MUST BE SUBMITTED THROUGH THE ENLISTED DISTRIBUTION AND ASSIGNMENT SYSTEM (EDAS) IAW THE RULES
OUTLINED IN PARAGRAPHS 2A (1) THROUGH 2B (6), BELOW WITH THE EXCEPTION OF REQUESTS BASED ON OPERATIONAL OR
COMPASSIONATE NEEDS. PROCEDURES FOR THESE ACTIONS ARE IN PARAGRAPHS C AND D OF THIS MESSAGE. THE
FOLLOWING OUTLINES RESPONSIBILITIES AND PROCEDURES FOR REQUESTING DELETION/DEFERMENT/EARLY ARRIVAL.

A. UNIT COMMANDER'S RESPONSIBILITIES.

(1) REQUESTS WILL BE SUBMITTED WITHIN 30 CALENDAR DAYS OF THE EDAS CYCLE DATE OR  AS SOON AS THE
DETERMINATION IS MADE THAT A DELETION, DEFERMENT, OR EARLY ARRIVAL MAY BE NEEDED REQUESTS SUBMITTED AFTER
30 CALENDAR DAYS DUE TO UNFORESEEN CIRCUMSTANCES WILL NOT BE REJECTED, HOWEVER, THEY MUST INCLUDE AN
EXPLANATION OF THE CIRCUMSTANCES CAUSING THE LATE SUBMISSION.  SUPPORTING DOCUMENTATION (FOR EXAMPLE
PROFILE, COURT DOCUMENTS) MUST BE FAXED TO DSN: 983-4473 OR COMMERCIAL (502) 613-4473.

(2) ON RECEIPT OF ASSIGNMENT INSTRUCTIONS (AI) FROM US ARMY HUMAN RESOURCES COMMAND (HRC), THE LOSING
INSTALLATION OR ACTIVITY COMMANDER WILL ENSURE THAT EACH SOLDIER IS ELIGIBLE FOR ASSIGNMENT. EACH SOLDIER
MUST MEET THE ELIGIBILITY REQUIREMENTS LISTED BELOW, AS APPLICABLE:

(A) BE ELIGIBLE FOR REASSIGNMENT IAW AR 614-200, ENLISTED ASSIGNMENTS AND UTILIZATION MANAGEMENT.

(B) BE ELIGIBLE FOR OCONUS SERVICE IAW AR 614-30, OVERSEAS SERVICE, IF ON ASSIGNMENT TO AN OCONUS LOCATION.

(C) MEET MEDICAL AVAILABILITY CRITERIA OUTLINED IN MILPER MESSAGE 09-301, IF ON ASSIGNMENT TO A BRIGADE COMBAT
TEAM (BCT) OR DEPLOYING UNIT.

(D) BE PHYSICALLY QUALIFIED FOR DUTIES ASSOCIATED WITH THE MOS, ASSIGNMENT, AND GEOGRAPHIC AREA IAW AR 600-
60, PHYSICAL PERFORMANCE EVALUATION SYSTEM.

(E) BE ELIGIBLE IAW AR 600-20, ARMY COMMAND POLICY.

(F) MEET THE SECURITY INVESTIGATION REQUIREMENTS SPECIFIED IN THE AI. IF NECESSARY, THE REQUIRED SECURITY
INVESTIGATION WILL BE PROMPTLY INITIATED. SOLDIERS WILL NOT BE HELD AT THE HOME STATION PENDING RESULTS OF THE
INVESTIGATION UNLESS SUCH GUIDANCE IS IN THE SPECIAL INSTRUCTIONS (SI) OF THE ASSIGNMENT. THE LOSING COMMAND
WILL INITIATE DELETION OR DEFERMENT ACTION IF THE US ARMY CENTRAL PERSONNEL SECURITY CLEARANCE FACILITY
CANNOT ISSUE THE REQUIRED SECURITY CLEARANCE OR FURNISHES INFORMATION THAT CAUSES THE SOLDIER TO BE
DISQUALIFIED.

(3) REQUESTS FOR DELETION/DEFERMENT ARE INITIATED BY A
DA FORM 4187 ALONG WITH SUPPORTING DOCUMENTATION TO
THE S1. IF COMMANDER RECOMMENDS APPROVAL, THE 4187 IS FORWARDED THRU THE COLONEL (O6) LEVEL CHAIN OF
COMMAND TO THE MPD REASSIGNMENT WORK CENTER FOR SUBMISSION IN EDAS.

(4) DELETION/DEFERMENT REQUESTS SUBMITTED TO HRC FOR APPROVAL WILL NOT BE APPROVED OR VALIDATED THROUGH
EDAS WHEN APPROPRIATE DATA IS NOT REFLECTED CORRECTLY ON THE TOTAL ARMY PERSONNEL DATABASE (TAPDB) TO
SUPPORT REQUESTED ACTION (E.G. DEROS, ETS, IMREPR, PROFILE, AEA CODE, MRC CODE, ETC).

(5) REQUESTS MAY BE DISAPPROVED AT ANY LEVEL IN THE CHAIN OF COMMAND WITHOUT REFERRAL TO HRC.

(6) IF A DISQUALIFYING FACTOR CAN BE RESOLVED WITHIN 120 CALENDAR DAYS OF THE REPORT MONTH, DEFERMENT
RATHER THAN DELETION SHOULD BE REQUESTED.

(7) WHEN SPECIAL INSTRUCTIONS AUTHORIZING EARLY REPORT ARE INCLUDED IN ASSIGNMENT INSTRUCTIONS, SOLDIERS MAY
REPORT UP TO 60 DAYS PRIOR TO THEIR ASSIGNMENT REPORT DATE (ORDTGC) TO THE GAINING COMMAND. IF OTHERWISE
ELIGIBLE. EARLY REPORT MAY NOT CROSS FISCAL YEARS.

B. DELETION, DEFERMENT, AND EARLY ARRIVAL SUBMISSION PROCEDURES.

(1) ALL DELETION/DEFERMENT CODES ARE LOCATED ON ENLISTED DISTRIBUTION AND ASSIGNMENT SYSTEM (EDAS) HELP
SCREEN (HK). A WORD DOCUMENT VERSION OF DELETION/DEFERMENT CODES FOUND ON EDAS IS POSTED ON THE EPMD
WEB PAGE AT.HTTPS://WWW.HRC.ARMY.MIL/SITE/PROTECT/ACTIVE/ENLIST/GUIDE/DELDEFCODES.HTM

(2) MORE THAN ONE DELETION, DEFERMENT, OR EARLY ARRIVAL REQUEST MAY BE SUBMITTED ON A SOLDIER, IF THE
CONDITIONS SUPPORTING THE REQUEST ARE NOT RELATED.

(3) REQUESTS FOR DEFERMENT OR EARLY ARRIVAL WILL NOT EXCEED 120 DAYS BEFORE OR AFTER THE ASSIGNMENT
REPORT DATE (ORDTGC) TO THE GAINING COMMAND, UNLESS EXCEPTION TO POLICY IS APPROVED BY HRC.  MULTIPLE
REQUESTS WILL NOT EXCEED A TOTAL OF 120 DAYS WITHOUT HRC EXCEPTION TO POLICY APPROVAL.

(4) DELETION/DEFERMENT/EARLY ARRIVAL REQUESTS WILL INCLUDE ALL RELEVANT SUPPORTING DOCUMENTATION OR
JUSTIFICATION WHICH WILL BE MAINTAINED FOR 90 DAYS FOLLOWING THE DECISION BY HRC.

(5) REASSIGNMENT PROCESSING WILL CONTINUE (EXCEPT FOR REQUESTING PORT CALL, MOVING FAMILY MEMBERS,
SHIPPING HOUSEHOLD GOODS (HHG), AND TERMINATING QUARTERS).  SOLDIERS SHOULD CONTINUE ALL OTHER OUT-
PROCESSING UNTIL THE DELETION OR DEFERMENT DECISION IS CONFIRMED THROUGH EDAS OR IN WRITING. SOLDIERS WILL
BE ADVISED NOT TO TAKE IRREVERSIBLE ACTIONS (FOR EXAMPLE, SHIPMENT OF HHG OR POV) WHILE PENDING A REQUEST
FOR DELETION, DEFERMENT OR EARLY ARRIVAL.

(6) FOR OCONUS SOLDIERS, DEROS IS THE DRIVING FACTOR IN REQUESTS FOR DELETION/DEFERMENT/EARLY ARRIVAL FOR
SOLDIERS CURRENTLY ASSIGNED TO OCONUS UNITS.  REQUESTS THAT WILL RESULT IN SOLDIERS DEPARTING OCONUS
LOCATIONS AFTER OR PRIOR TO THEIR DEROS SHOULD BE SUBMITTED AS A (FSTE) OR CURTAILMENT EXCEPT IN THE CASE OF
COMPASSIONATE REQUESTS OR ADVERSE ACTION.   

(7) IF A REQUEST IS DISAPPROVED, SOLDIERS WILL COMPLY WITH THE ORIGINAL REPORT DATE (ORDTGC). IF NECESSARY,
HRC WILL ADJUST AI REPORT DATE (ORDTGC).

C. OPERATIONAL DELETION AND DEFERMENT SUBMISSION PROCEDURES

(1) OPERATIONAL DELETION OR DEFERMENT IS DEFINED AS A REQUEST BASED ON THE NEEDS OF THE LOSING COMMAND (TO
INCLUDE PROJECTED, SCHEDULED, OR CURRENT DEPLOYMENT). ADDITIONAL EXAMPLES OF OPERATIONAL NEEDS INCLUDE
(BUT ARE NOT LIMITED TO) TRAINING, STRENGTH, SPECIAL SKILLS, ETC.

(2) REQUESTS FOR OPERATIONAL DELETION AND DEFERMENT WILL NOT BE SUBMITTED THROUGH EDAS.  OPERATIONAL
REQUESTS MUST BE SUBMITTED TO:
COMMANDING GENERAL, US ARMY HUMAN RESOURCES COMMAND ATTN:
AHRC-EPO-P, 1600 SPEARHEAD DIVISION AVE, FORT KNOX, KY 40122-5303.

AND MUST BE ACCOMPANIED BY A MEMORANDUM SIGNED BY THE FIRST GENERAL OFFICER (OR CIVILIAN EQUIVALENT) IN THE
SOLDIER’S CHAIN OF COMMAND, WITH THE FOLLOWING EXCEPTIONS:  BRIGADE COMMANDER (COLONEL/O6) MAY SIGN
MEMORANDUMS FOR BRIGADE COMBAT TEAMS (BCT) AND CORPS CHIEF OF STAFF MAY SIGN MEMORANDUMS FOR NON-
DIVISIONAL UNITS.  THESE SIGNATURE AUTHORITIES MAY NOT BE FURTHER DELEGATED.

(3) OPERATIONAL DELETION AND DEFERMENT REQUESTS PERTAINING TO FOUR SOLDIERS OR LESS MAY BE FORWARDED
DIRECTLY FROM THE REQUESTING BCT, S1, OR MPD.

(4) OPERATIONAL REQUESTS PERTAINING TO FIVE OR MORE SOLDIERS MUST BE FORWARDED THROUGH THE REQUESTOR'S
ACOM/ASCC/DRU/HIGHER HEADQUARTERS.

(5) ALL STOVEPIPE ORGANIZATIONS (INSCOM, AMC, CIDC, NETCOM, ETC.), WILL FORWARD REQUESTS THROUGH THEIR
ACOM/ASCC/DRU/HIGHER HEADQUARTERS.

(6) REQUESTS FOR OPERATIONAL DELETION AND DEFERMENT APPLY ONLY TO CONUS BASED UNITS. OCONUS BASED UNITS
MUST REQUEST AN INVOLUNTARY FOREIGN SERVICE TOUR EXTENSION (IFSTE) IAW AR 614-30.

(7)
IF THE SOLDIER REENLISTED FOR THE ASSIGNMENT, REQUEST FOR OPERATIONAL DELETION MUST INCLUDE A STATEMENT
FROM THE SOLDIER WAIVING THE REENLISTMENT OPTION; OTHERWISE, REENLISTMENT ASSIGNMENTS WILL ONLY BE
CONSIDERED FOR DEFERMENT.

(8) THE FINAL APPROVAL AUTHORITY FOR ALL REQUESTS FOR OPERATIONAL DELETION OR DEFERMENT IS HRC.
OPERATIONAL REQUESTS MAY BE DISAPPROVED BY ANY COMMANDER IN THE SOLDIER'S CHAIN OF COMMAND AND
RETURNED TO THE REQUESTOR WITHOUT REFERRAL TO HRC.

D. COMPASSIONATE DELETION AND DEFERMENT SUBMISSION PROCEDURES.

(1) COMPASSIONATE DELETION OR DEFERMENT IS DEFINED AS A REQUEST BASED ON COMPASSIONATE REASONS OR
EXTREME FAMILY PROBLEMS.

(2) REQUESTS BASED ON COMPASSIONATE REASONS OR EXTREME FAMILY PROBLEMS MUST BE ENDORSED BY A COLONEL
(O6) AND WILL BE SUBMITTED TO US ARMY HUMAN RESOURCES COMMAND, ATTN:  AHRC-EPO-A, 1600 SPEARHEAD DIVISION
AVENUE, FORT KNOX, KY 40122-5303 USING DA FORM 3739, IAW AR 614-200, CHAPTER 5.

(3) REQUESTS WILL BE SUBMITTED TO HRC WITHIN 45 DAYS OF EDAS CYCLE DATE. IF DELETION/DEFERMENT SITUATION
OCCURS AFTER THE INITIAL 45 DAYS, REQUEST WILL BE SUBMITTED WITHIN 72 HOURS AFTER SITUATION OCCURS (OR
BECOMES KNOWN TO SOLDIER).

(4) DEFERMENT SHOULD BE USED INSTEAD OF DELETION IF THE EXTREME FAMILY PROBLEM CAN BE RESOLVED WITHIN 120
DAYS OF THE REPORT DATE.

(5) IF REQUEST IS BASED ON MEDICAL PROBLEMS OF A FAMILY MEMBER, A SIGNED STATEMENT FROM THE ATTENDING
PHYSICIAN GIVING SPECIFIC MEDICAL DIAGNOSIS AND PROGNOSIS OF ILLNESS (INCLUDING DATE OF ONSET, PERIODS OF
HOSPITALIZATION AND CONVALESCENCE) MUST BE INCLUDED. IF ILLNESS IS TERMINAL, LIFE EXPECTANCY MUST BE INCLUDED.
MEDICAL STATEMENT WILL LIST ANY FACTORS THAT MAY HAVE A BEARING ON THE MEDICAL CONDITION IF THE SOLDIER IS
PRESENT.

(6) IF REQUEST IS BASED UPON LEGAL ISSUES, IT MUST INCLUDE A SIGNED STATEMENT FROM A LICENSED ATTORNEY
STATING PROBLEMS AND REASONS WHY SOLDIER’S PRESENCE IS ESSENTIAL.

(7) IF REQUEST IS BASED UPON OTHER THAN MEDICAL OR LEGAL PROBLEMS, SUPPORTING STATEMENTS FROM RESPONSIBLE
PERSONS (SUCH AS CLERGY, SOCIAL WORKERS, AND LOCAL LAW ENFORCEMENT OFFICIALS) MUST BE INCLUDED.

4.  POINT OF CONTACT FOR THIS MESSAGE IS THE ENLISTED PROCEDURES AND SOLDIER ACTION BRANCH (AHRC-EPO-P),
OPERATIONS MANAGEMENT DIVISION, ENLISTED PERSONNEL MANAGEMENT DIRECTORATE, DSN 983-5027/5208 OR
COMMERCIAL (502) 613-5027-5028.  

THE POINT OF CONTACT FOR QUESTIONS CONCERNING COMPASSIONATE DELETION/DEFERMENT IS SPECIAL ACTIONS BRANCH
(AHRC-EPO-A), OPERATIONS MANAGEMENT DIVISION, ENLISTED PERSONNEL MANAGEMENT DIRECTORATE, DSN 983-5004/5120
OR COMMERCIAL (502) 613-5004/5120.
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